Lab Resources

Penn Resources in General

Spare keys

There is a spare key to the 309 office suite. Ask a lab member for access to it.

Office Supplies

The Yuyan lab keeps office supplies in the lab in 310. They are inside a cabinet along the inside wall with a green label “Office Supplies.” There you can find writing utensils, flash drives and other useful tools.

Technical Support

Contact Bala using the PMACS support email.

Concur Reimbursement

Whenever we have a fun activity planned in the lab, our lab members may spend their own money to facilitate activities. However, the lab has a discretionary fund that can be used to reimburse such expenses. Here is how to do it.

Create a Concur Profile

1) Ask Yuyan to grant youto submit Concur reports on her behalf. This should take a week for admin to approve you.

2) When you are approved, you will need to give some of your information to the website. Click on your profile picture in the top right and click on Profile Settings. From there, set these:

  • Personal Information
  • Credit Card Information: The cards you will be using for your expenses
  • Bank Information: Can be the same as your direct deposit account
  • Expense Delegates: Add Dr. Yuyan Cheng as an Expense Delegate, who could perform this work on your behalf if needed in the future.
  • Favorite Attendees: Add all lab members for when your expense involves the entire lab

When the first three are complete, there will be a header on the Concur website with the options Start a Report, View Trips, Available Expenses and Open Reports.

Create an Expense Report

1) Click on Start a Report.

2) Fill in each section of the report header appropriately and hit save. The following fields likely need the following values.

  • CREF = DEPT-28
  • Program = RESEARCH
  • CNAC-ORG-BC-FUND - Funding Source = “MED-OP-ADMIN-Y-CPUP PRACTICE”

3) For each receipt, Add Expense and choose the expense type that best matches the receipt.

4) Once again, fill in each field appropriately and attach a clear image of the receipt to this expense item. Fill in an itemization for each line item on the receipt. Include the list of attendees if this was for a multiple people. Include non-employees in attendees such as spouses if applicable.

5) When all information is included for each expense/receipt, go to the report overview page and choose to Submit Report for approval.

6) Reimbursements should happen quickly. If there is no notice by the next day, check the Report Details -> Audit Trail for information on its progress. Your expense approver should include concrete instructions for fixing your report. When you have followed through with corrections, Submit Report again for approval.

Our Neighbors in Stellar-Chance

Our most immediate neighbor is Dr. Katherine Uyhazi in the adjacent lab in 311.

Yuyan also shares her office suite with Dr. Ahmara Ross and Dr. Kenneth Schindler.

We also share our floor with Dr. Qi N Cui and Dr. Dwight Stambolian.

Lastly, we have the honor of joining the Chair of Opthalmology Dr. Joshua Dunaief on our floor of Stellar-Chance Laboratories.

This Website

This website is a github-pages site using just-the-docs and jekyll to get it running.

To modify this site, clone this repository to your computer from the Source link in the top right of the webpage. From there, go to the jekyll site. Follow its quickstart guide to install Ruby and update the Ruby Gem system. From there, use Gem on the command line to install Jekyll with gem install jekyll bundler.

Still on the command line, go into the cloned repo and run bundle install. This will make Jekyll use this repository’s Gemfile and Gemfile.lock files to install all of the correct versions of software needed to run the site on your computer. If you get errors, it might be best to delete the local Gemfile.lock before running bundle install. When that is done, run bundle exec jekyll serve.

Now go to http://localhost:4000// in your web browser to see this website locally!

From here, you can modify the files in this repository and see your changes at the http://localhost:4000// website in real time as jekyll recompiles your markdown each time your save.

When you are happy with the changes, terminate and restart the bundle exec jekyll serve command to make sure the site builds properly on your machine. Then commit and push these changes through git if you are an administrator. If not, either send the content to the administrator through messaging or a git pull request. Do not push your local Gemfile.lock. When the main branch is pushed, the website is automatically re-built and re-deployed. It may take up to 10 minutes for changes to appear.

The last step is to ensure that your changes were properly implemented by checking that the website matches what you saw on your machine.

Operations

Theme, pages, organization, etc